Beach Hop Park Over

We have listened to what members have said and made a few changes for our next beach hop parkover due to it being our 10th year now holding this.

We are going to allow check-ins on Tuesday and Thursday from 2pm – 5pm only to help some that want to get set up this year.

We have got a few prizes to be won also

A ) Best site display, so add some lights and flags to make your site stand out ( battery Town battery to be won )
B ) Photo board challenge for NZMTG members only, win a two night stay on a powered site and pizza at Hot Water Beach Top 10 Holiday Park.

We offer this to NZMTG members to be able to confirm their site first, then it will be open to the public to book, so don’t miss out and confirm yours before we get booked out again.

There will be a number of NZMTG social outings put in place for those who want to join us over the parkover period, that will be added closer to the event, so if you have never being to the beach hop before this would be the perfect time to come, plus you don’t have to be into hot rods to enjoy this social event, but it would help of course.

It’s going to be a social week celebrating 10 years of holding the best parkover for the beach hop, and that’s just what our members say.

Please remember we are not a commercial campground and many hours go into putting this park over in place, and make it run as smoothly as is does, let alone Mark setting it up and running it by himself for the week, so the times and terms laid out are there for a reason as Mark at times will be off site holding other social actives with members.

DATES: 24th – 31st March 2024

Gates will be open Monday at 10am so you can start rolling in to get set up, and we have to be gone by the following Monday by 10am, so yes you can come and stay for a week and enjoy this great event.

Location:126 b Mayfair avenue reserve Whangamata
Look for the bus stop shelter located in front of the community gardens and the main gate into the reserve.

SITES:
We have put in place larger sites for our NZMTG members and the public who require a deluxe site, If you are bringing an extra trailer or hot rod / custom car and require extra room, then you are more than welcome to book in a deluxe site we are offering, a lot of our members love how they can have their custom cars parked beside them when staying and still have lots of room to set up the BBQ table and chairs.

But we also have to be fair, so if you need extra room please book it in and don’t just expect it !!.

PETS:
Dog friendly however all dogs must be well managed whilst in the reserve, that means on a lead !!.

NO DOGS to be in or around the social marquees / social area at all times.

There is a walkway track along the water’s edge of the parkover that is nice to walk your dogs along.

Dump Station:
Located just down the road from the park over

Supermarket:
Located just down the road from the park over.

CHECK IN DAYS & TIMES:

Monday 10am -5pm
Tuesday 2pm – 5pm
Wednesday 11am -5pm
Thursday 2pm – 5pm
Friday 11am – 5pm

Outside of the times listed above you will have to call Mark in advance to arrange getting in and be checked in, or expect to be waiting for a while if you just turn up, as we will be off site with members doing our social activities we have pre arranged.

ARRIVAL:
You must be signed in by Mark at the onsite NZMTG mobile caravan office first and you will be shown your site.

If you just turn up and park up in any spot without being signed in by Mark you will be shown the gate.
This is part of our contract with the council and we are not going to lose this because of one camper who can’t read the terms of the park over sorry.
Rego of your motorhome or caravan will be taken and a contact cell phone number of a person staying on site is required as part of the council / NZMTG health & safety for this park over.

MAIN GATE:

Must be shut at all times and will be locked at night, on Saturday the gate must be locked at all times.
( The code for the gate will be given to you to come and go as you please ).

VISITORS:
Must Park on the street

WATER:
Fresh water on site

POWER:
NO powered site

SITES:
Will be given out as you arrive, NO sites will be held just because you have stayed in that spot before.

GENERATORS:
Can be on only between the hours of 8am to 8pm

SOCIAL AREA:
The NZMTG will have its social area set up for people staying onsite to use throughout their stay, a great place to meet other social campers.

TO BOOK YOUR SITE:
Email Mark who will be dealing with all beach hop bookings. ( [email protected] )

Add the date you will be arriving and departing along with your contact details so Mark can email you back with the information you require to confirm your site.

Your site is only confirmed once you have paid in full, we are not doing deposits now to try and cut back on how much time we spend running this parkover, and chasing up those who haven’t paid their balance.

SITE FEE for NZMTG Members:

Please refer to your members on group.

None NZMTG Members Site Fees:

2 Nights (minimum): $70. per night per site
3+ Nights: $60. per night per site.

Deluxe Sites:
$80. per site per night
The above includes two people per site, extra adults $20. per night.

Our BIG Deluxe Sites cater for your custom car / trailer and motorhome or caravan plus have room to set up the BBQ and table and chairs, as that’s what a lot are wanting.

These deluxe sites have become very popular, and we have limited numbers of them, so it’s a first to book one gets one.

We have had to cut back on how many sites we have onsite now due to putting in bigger deluxe sites for campers as that’s what a lot are wanting.

BOOKING / REFUND TERMS:

When a booking is canceled at any time an administration fee of $80.00 will be deducted from your refund.

If a booking is canceled within 30 days prior to the park over starting on the 23/3/2026 no refund or transfer of funds to another event will be given.

NZMTG Beach Hop Park Over is for NZMTG members and social RV owners only to come and stay and enjoy.

If the Beach Hop event gets postponed to another date by the event organizer’s, your booking will be transferred to the next beach hop date put in place by the event organizer’s.

NZMTG Terms of Beach Hop Park Over:

By making your booking you agree to the fixed terms stated.

A) All motorhomes, caravans & fifth wheelers staying on site MUST be self-contained, no tents.
B) Accommodation must be paid in full when making your booking.
C) Only one car per caravan or fifth wheeler will be allowed on site. Unless you have booked a deluxe site.
D) All rubbish must be removed by yourself and your site to be left how you found it. Any costs for removing your rubbish or repair to the damaged site will be charged to you. No rubbish to be left in bags outside the main gate when you depart.
E) By you choosing to stay on site means you agree to abide by the rules of the reserve & laws of the land.
One warning will be given, then you will be asked to leave without refund.
F) No Grumpy Bastard’s or Wenches allowed!!.
G) All visitors must be gone by 10pm and music off at 10pm.

The above has been put in place due to the council terms & contract signed off to ensure the enjoyment of everyone staying on site and Neighbour’s surrounding this lovely reserve.

The NZMTG makes one of the biggest donations to the local community gardens from this parkover being put in place and over the 10 years of holding this parkover we have seen the gardens grow from our donations made, plus you are also allowed to pick from the gardens while you are staying onsite.

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RAMS: Risk Management Plan – Beach Hop 2026

Activity Outdoor overnight Park up for self-contained Campervans, caravans and fifth wheelers.

Location: Mayfair Reserve

126b Mayfair Avenue, Whangamata

Safety Officers ( Mark Aldridge )Cell 0212 808893

Date: 23rd – 30th March 2026Risks (significant potential losses)
1 Traffic Management Failure 2 Pedestrian movements
3 Intoxication 4 Falling trees (high wind)
5 Heavy Rain 6 Environmental Damage
Causal Factors (lemons) Risk reduction strategiesPeople Skills,attitudes,age,fitness,ratios,experience,health etc.
NZMTG Safety Officer Mark Aldridge will be on site to meet all arrivals, and ensure
they are escorted to their allocated parking areas.
Access to and from the site by vehicle is limited to a single point of entry. The point
of entry will be controlled by the Safety Officer.
Pedestrian walkways lead from the reserve along river walkways. Consideration needs
to be given to suitable footwear and awareness of trip hazards.

The Wentworth River runs alongside the Mayfair reserve. Campers are responsible
for monitoring the water safety for their whanau and friends.

Consumption of alcohol is to be managed,and drunkenness and disorderly behaviour
will not be tolerated.
All campsites are to be in a quiet state by 10.00 pm. This includes the use of stereos
and generators.

All campers will ensure they maintain a minimum 3 metre gap between vehicles, to
mitigate the risk of any damage.
The site Safety Manager will brief every camper on arrival of expectations, risks and the intended
enforcement policy should there be a failure of compliance.
The entrance gate to Mayfair reserve will always remain closed. Vehicles coming and going will be
required to stop and open the gate, enabling the opportunity to better assess traffic flow, at night and on Saturday this will be locked, please use your gate code to enter or leave at any time.

There are several tracks leading from the reserve along the riverfront. These tracks are not
maintained, and the public use them at their own risk.
The tracks should only be traversed by daylight,and whilst wearing suitable footwear.
Drinking and driving is highly discouraged. The location of the reserve is within walking distance of
the main street of Whangamata, and walking distance to various licensed premises. Although
every patron is encouraged to have fun, the consumption of alcohol should be to such levels
that nobody is inconvenienced as a result.
Drunkenness is not considered acceptable behaviour.
A 3-meter gap within the designated campsite areas will be maintained between vehicles to
mitigate the risk of fire spreading between vehicles.Equipment, Clothing,shelter,transport,activity,specific gear,safety gear etc
The Beach Hop park over event is run over a 7 day period, and spectators are expected to arrive and depart within the 7 day window.
Drivers of motor vehicles are responsible for managing their arrival and departure from Mayfair reserve safely.
.
Fires – with the extra dry summer, no open fires are to be lit on the reserve. Any barbecues are to be actively managed, and fire equipment will be available at NZMTG caravan onsite, or there is a tap next to the toilet / shed onsite.The Reserve gate will be kept closed, which will ensure the opportunity for traffic to check the roadway, before entering onto it.
Every campsite will have cones in place. All campers will be escorted to their site. A 3-metre
gap will be maintained between each camper vehicle.
In the event of any fire, Fire and Emergency are to be immediately contacted by
dialling 111.
Immediate notification to surrounding vehicles should also take place.
No open fires are to be lit on Mayfair reserve.Environment,Weather,terrain,water,season etc.
There are several trees around the reserve that could cause a risk factor in high winds.
Throughout the stay on the reserve, this will need to be monitored, especially should high winds be forecast.,
Every endeavour is to be made to ensure no vehicles are parked in vulnerable locations.
All campers are to be fully self-contained.
Under no circumstances is any liquid waste (black, grey or other) to be discharged in the reserve. All rubbish is also to be removed from the site.
In the event of severe weather, every consideration is to ensure that minimal damage is caused to the
reserve with the movement of traffic, all visitors are to park outside the gates to keep the traffic though the reserve only for those who are staying onsite only.Weather forecasts are to be monitored, and campers warned in the event of severe weather warnings relating to heavy rain or strong winds. Campers are to be conscious of the large trees and potential for branch damage in the event of heavy winds.
Any site evacuation decisions will be made by the Safety officer, in consultation with local Council and Police.Critical incident management
identified risk Action1. Vehicle accident whilst entering or leaving the Mayfair reserveCall 111 if an injury has occurred; no liability will be taken by the event organisers, Restricted
vehicle entry and supervision to camper vehicles only. Vehicle entry points kept clear for emergency access.2. Walking childrenAll children under 12 should be monitored and under the supervision of an adult. Common sense applies, but parents / caregivers should be Aware of the immediate risks including heavy motor vehicle movements, nearby river, and
alcohol impaired members of the public.3. Accident or InjuryFirst aid kits on site at the Safety Officer Caravan. Mobile phone number will be on the caravan if the safety officer is off site.4. DamageEnsure that there is no damage to lawns, plants, trees, buildings etc and all damage to be reported to the Safety Officer.5. Self Containment / Electrical Warrant of FitnessThe onus rests with the camper to ensure their vehicles are compliant, fully self-contained and carrying a current electrical warrant of fitness.6. Evacuation of venue due to fire, earthquake, or other ‘act of god’.In the event of an evacuation, advisories will be circulated via NZMTG members – key personnel
will be immediately posted to key exit points. There will be a camp site assembly point sign in place next to the NZMTG mobile caravan.7. Uninvited publicIt will be hard to Police the reserve, with the number of campers on site. Every camper is tasked to be vigilant, challenge strangers who may be acting suspicious, and take responsibility for ensuring the management of their own
assets.8. TransportationLocal taxi firms can be called but allow for the heavy traffic over the weekend. Most facilities are within walking distance of the reserve.9. Sanitation There is one toilet available on site. if this is abused it will get locked and out of use for campers.
Camp sites will be occupied primarily by NZMTG members, and the surplus made available for public rental.
Every camper is expected to be fully self-contained. The nearest Dump station for liquid waste is approximately 2-3 kilometers further
along Mayfair Avenue.Food waste from campers to be removed from site.11. Lighting There is no additional lighting in the reserve for this event.12. FireIn the event of fire, call 111 immediately. Fire extinguishers will be located at the NZMTG caravan office,
In the event of a fire, loud notification of the fire should be made to fellow campers.10. Wet conditions/ rain.Wet surfaces monitored. In the event of site evacuation, this should be coordinated with local Police and Council.11. Serious CrimeIn the event of a serious crime or major incident, the scene will be controlled by the Safety Officer until
Police arrival. Victim and key witnesses will be identified, separated and managed until Police arrival. First aid will be rendered as required.12. Major ‘on-site’ AccidentIn the event of a major accident, the Labour dept. will be immediately notified, scene will be secured where possible, and photographed, witnesses identified, and details forwarded to Labour dept.

Mark Aldridge
Mb: 0212808893
Email: [email protected]
www.nzmtg.co.nz